Two histories to connect
The product has a movement history. Its evidence has a record history. A useful provenance workflow connects them so that a reviewer can tell which information supported a particular handover.
Keep dates, source identifiers and lot references understandable. Do not let a filename become the only explanation for a record’s meaning.
Make corrections traceable
When a record changes, preserve what changed, why it changed and which decisions need another look. A replacement file should not silently remove the context used in an earlier review.
This is an illustrative organisational approach, not a statement of regulatory obligations.